Setting Your Availability
Your availability settings control when people can book meetings with you through your booking links. Set your weekly schedule so that bookings only happen during the hours you are available.
Weekly Schedule
Your availability is configured on a day-by-day basis for each day of the week. For each day, you can:
- Enable or disable the day entirely (toggle it on or off)
- Set start and end times for when you are available
Setting Up Your Schedule
- Navigate to your Workspace Settings.
- Find the Availability section.
- For each day of the week, toggle the day on (available) or off (unavailable).
- For enabled days, set your start time and end time using the time pickers.
- Click Save to apply your availability.
Example schedule:
| Day | Available | Start | End |
|---|---|---|---|
| Monday | Yes | 9:00 AM | 5:00 PM |
| Tuesday | Yes | 9:00 AM | 5:00 PM |
| Wednesday | Yes | 9:00 AM | 5:00 PM |
| Thursday | Yes | 9:00 AM | 5:00 PM |
| Friday | Yes | 9:00 AM | 12:00 PM |
| Saturday | No | -- | -- |
| Sunday | No | -- | -- |
Set your availability to match the hours you are genuinely available for meetings. This prevents bookings during times when you would need to cancel or reschedule.
Timezone Selection
Your availability is displayed relative to your selected timezone. Make sure your timezone is set correctly so that meeting times are accurate for both you and your attendees.
- In the Availability section, find the Timezone dropdown.
- Select your timezone (e.g., "America/New_York", "America/Chicago", "America/Los_Angeles").
- Click Save.
When someone views your booking page, your availability will automatically be converted to their local timezone. So if you set 9:00 AM -- 5:00 PM Eastern, a person in California will see 6:00 AM -- 2:00 PM Pacific.
If your timezone is incorrect, meetings will be booked at the wrong times. Double-check your timezone setting after your initial setup and after any travel or relocation.
How Availability Affects Booking
When someone visits your booking link, Client Portal combines two things to determine which time slots to show:
- Your availability settings -- The weekly schedule you configured above
- Your calendar -- Real-time conflict checking against your connected Google or Outlook calendar
A time slot is only shown as available if:
- It falls within your configured availability hours for that day
- There is no conflicting event on your connected calendar at that time
This means you do not need to manually block time on your availability settings for one-off meetings or personal appointments. As long as they are on your connected calendar, Client Portal will automatically exclude those times.
Your availability settings define your general working hours. Your connected calendar handles the specifics. Together, they ensure that booking links always show accurate, up-to-date time slots.